Retroplanning is an essential tool to control the progress of a project or an event from start to finish.
It helps you better manage your time and visualize the project in the form of a calendar, highlighting the different stages of the process.
Find out how to make it and download a free Retro Planning Excel model.
With Monday.comcarrying out a retroplanning becomes simple and effective. The platform allows you to create personalized dashboards to view and plan each step of your project. You can easily define the tasks, the due dates, as well as the managers. Integrated automation help you meet deadlines by sending you reminders for each step.
Moreover, Monday.com provides you with a variety of preconceived models for retroplannings. You can save time by starting with a solid structure and adjust the model according to your specific needs.
Collaboration is facilitated and transparent. You can assign tasks, share updates in real time and follow the progress of the retro planning with your team. Thanks to Monday.com, you have the visibility necessary for fluid coordination and an active contribution of all team members.
What is retro-planning?
There retro-plain is distinguished from standard planning because it is based on An end of the fixed project.
This is typically the case for the organization of an event, which must take place a specific day: this deadline cannot be postponed and conditions the management of the project.
Reverse planning therefore consists of list the various tasks necessary for the conclusion of the project And to force their achievement over time.
For example, for a musical festival, we could cite the following tasks:
- Contact artists;
- Rent a land / premises;
- Communicate on the event;
- Etc.
So many tasks that can be subdivided into more precise and operational subtiles.
Read also: 5 steps to prepare your professional show
What does retroplanning contain?
The retro planning contains, as mentioned above, the list of tasks and subtaches necessary for the realization of the project. These should also be logically classified, from the most urgent task to the latest (chronological order).
But that's not all: each task must also be assigned a manager (or more), as well as a state (This is the current status of the task: in progress, late, done, to do …)
To best visualize the succession of different tasks in the calendar, reverse planning is generally based on a Gantt diagrama highly used representation in scheduling and project management.
This diagram makes it possible in particular to distinguish the start and end date of each task and the way in which they are linked.
Retro Planning Excel model
You do not know how to create your own retroplanning? Do not panic, we offer you a free model in Excel format to download.
Download the Retro Planning model
To use it, nothing could be simpler: you just need to inform the tasks, those responsible and states in the three left columns. Use retroplanning in your organization offers visibility of progress of your projects to all employees.
Remains at Highlight the time beaches devoted to each task To give shape to your GANTT diagram (see example above).
This document is of course to be adapted according to your project, your deadlines, and other factors that can impact your reverse planning.